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Saturday 19 November 2011

KRA and Appraisal for MIS executive

In any MNC reports play an essential role in decision making process. In day to day work employees maintain everyone’s record of daily task and productivity. It depends on the size of organization about the decision that if the resource number is   less it better dealt manually and if the numbers are huge then its leads to automated system.
In lay man language-
If I can eat 1 apple a day at Rs 1 and it cost me Rs 10 to travel to buy that for me so it is a waste of time and money if I daily get 1 apple and pay Rs 10 as fare each time. So, it is better if I get 9 apples every Sunday. If you simply view taking care of chances I am just getting two apples extra in every purchase just to avoid the cost of going to the market and buying those to apple each time I require in case the apple is not good or I wish to have extra consumption. Now if you see with an MIS eye

Days
Consumption
Cost per piece
Cost Per day

Tranportation
Total Consumption
Day 1
1
1
1



Day 2
1
1
1
WEEK 1
10
8
Day 3
1
1
1
WEEK 2
10
6
Day 4
1
1
1
WEEK 3
10
8
Day 5
2
1
2
WEEK 4
10
10
Day 6
1
1
1
In case when I am getting
Transportation+9*1*4
Day 7
1
1
1
 9 every week
76
Day 8
0
1
0
In case I forecast
Transportation+Total consumption*1
Day 9
1
1
1
what I need then
72
Day 10
1
1
1
Extra Cost per month
4
Day 11
2
1
2
Extra Cost per year
48
Day 12
1
1
1
Percentage
5.26%
Day 13
1
1
1
Now imagine My annual Cost
2000000
Day 14
0
1
0
is $20,00,000 in a company
Day 15
1
1
1
in production, quality,
Day 16
2
1
2
utility,resource, case time etc
Day 17
1
1
1
So total Extra cost per year
$105,263.16
Day 18
1
1
1
Day 19
1
1
1
Day 20
1
1
1
Day 21
1
1
1
Day 22
1
1
1
Day 23
1
1
1
Day 24
1
1
1
Day 25
1
1
1
Day 26
2
1
2
Day 27
1
1
1
Day 28
1
1
1
Day 29
1
1
1
Day 30
1
1
1

Now if the reports generated from automated systems and viewed, it will only fetch you generalized data and the high level management (AVP, VP etc) do not have the requisite required to do the arranging of data as it will be a waste of time for them. This is so because if they waste their time on converting this data into useful information then they will not have enough time take action over the information gathered from these reports. So here comes the role of an MIS executive.
KRA's of an MIS executive:
Every organization has own need and system of reporting. For an MIS who switches over different companies the data base platform may vary but the output of all the maximum report remains constant focus over quality, production, resource management and cost analysis.
1)      All the reports should be made with a view to enable your managers to take quick and accurate decision.
2)      Mainly the focus of the management will be in the gist or the executive summary of the plan proposed by the executive.
3) Major aspect which any organization will appreciate in a MIS is trend psychoanalysis of data at right place and right time.
4) If in case there is any deviation from previous data there should be an analysis done over the data.  
5) Lastly the Cost benefit analysis report of any organization

Qualifications

·         Any Bachelors degree in computer system or application
·         MBAs are preferred for similar executive positions and other associated degree can add substantial values to one resume.
·         Must be experienced as fresher’s tend to be a devastation like me in the beginning. I really found difficulty in this area as I was not very clear about my KRA in the beginning and due to personal deviation I was failing to get time to look for things which would have helped me. During my appraisals I simply out of curiosity inclined to gather more information over the subject and found there so much to learn and do that I started de-rating myself. Over actual analysis over my career cycle I could see I have managed to reach what was expected out of me but as I know my potential I can do a better job at this.
When my manager viewed my appraisal form he did ask me, why did I lowered my rates, he felt I was de-motivated by something and thought low of myself. Over time and time he has helped me regain my confidence. But this time I had only one answer for him.
TRUST ME:- “I CAN DO BETTER”
    

Just to bug all seniors who are in this profession for such long I just came around a fact that according to Bureau of Labor Statistics (BLS)average income of a MIS executive is $115,150 as of 2008 and they expect to increase employment by 17 percent till 2018.

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